This policy is in writing so that everyone understands the intent of the Executive Committee.  It is subject to change at any time by vote of the Executive Committee. Updated July 23, 2004, to reflect that the Division will receive 10% of the event registration fees; hosts will keep the remaining 90%.
(Other arrangements should be discussed with thes Division officers.)

Competitions

 In accordance with USFA policy, all sanctioned competitions in the Western PA Division are under the authority of the WPA Division Executive Committee, which, along with the Mid-Atlantic Section and the USFA national organization, is responsible for granting changes in classifications.

In order to be sanctioned, the WPD Executive Committee must approve a competition prior to the competition being held. No competition will be sanctioned without the approval of the Executive Committee, and only sanctioned WPD competitions can be listed on the official WPD schedule. Unsanctioned competitions are undertaken at the fencer’s own risk and are subject to USFA penalties, in accordance with USFA policies.

 All non-sanctioned events, which would include high school league events, are not covered by either the Western Pennsylvania Division or USFA insurance.

  MEET FEES AND RESPONSIBILITIES FOR SANCTIONED COMPETITIONS:

 A minimum of $15 per weapon will be charged for Open Competitions and Qualifying events. A minimum of $10 per weapon will be charged at all other competitions. Hosts may charge a higher fee if they so wish.

 The Division will receive 10% of the event registration fees; the host will keep the remaining 90%. The host is responsible for covering expenses for competition-related items and personnel, such as referees, armorers, facility rental fees, trophies, medals and ribbons, however, the host will also retain all monies from any type of concession, or other sales, at the competition to help offset these costs.

 Referees and armorers will be paid a minimum of $40, each, for Opens and Qualifiers. At all other events, personnel fees can be negotiated by the hosts.  

 The Division will provide the use of electrical scoring equipment, however, hosts will be responsible for transporting scoring equipment, and for setting up and tearing down the equipment at the meet site (e.g., setting up strips).

 When requesting to host a competition, the host can submit a list of proposed qualified referees, proposed members of the bout committee, and proposed armorer(s) to staff the competition, or the host can request that the Division assign these personnel. The proposed staffing for all competitions will be reviewed by the Division as follows:.   

These persons need not be present at the competition, but will have final authority on requested personnel. 

 Hosts can contact the above people to determine their needs, then, prior to the competition, they must present for approval a list of requested personnel to the above individuals. 

 For each competition, a head official will be appointed by the chair upon consultation of the various committee heads.

Clubs wishing to host a competition must apply in writing or via email to the Executive Committee, care of Debbie Theriault, Chair, at dtheriault@alltel.net.

 NOTE:

We welcome suggestions from any club that would like to host an event. Please send them to Chair Debbie Theriault.